Circulation Policy

  1. Who can borrow?
  2. What can be borrowed?
  3. Restricted loan documents
  4. What cannot be borrowed?
  5. How many books can be on loan?
  6. Loan period
  7. Overnight loan (books with the inscription ”Rövid” on red label)
  8. Process of borrowing
  9. Renewal
  10. Holds
  11. Check-in
  12. Recall
  13. Overdue fee
  14. Grace period
  15. Notices
  16. Damaged and lost books
  17. Suspension of borrowing privileges

1. Who can borrow?

  • a) From the University of Szeged:
    • all full-time, evening and correspondent students who are enrolled at least for one term,
    • all full-time, active faculty, researchers, staff members and part-time faculty members (identified by the proper unit) who stay at least for one term,
    • retired faculty and staff.
  • b) Students of the Ságvári Endre Practice Secondary School and the Vántus István Secondary Vocational School of Music
  • c) USZ Alma Mater members and staff members of designated partner institutions of the USZ who pursue scientific research (Bay Zoltán Alkalmazott Kutatási Alapítvány Biotechnológiai Intézete, Biopolisz Szegedi Innovációs Szolgáltató Kft., Cedars-Sinai Medical Center, Dél-Alföldi Bioinnovációs Centrum Kht, Gabonatermesztési Kutató Kht, Móra Ferenc Múzeum, MTA Szegedi Biológiai Központ, Gál Ferenci Hittudományi Főiskola, Unicotec Kht.).
  • d) All inhabitants of the County of Csongrád who are above the age of 18, possess Hungarian citizenship and are permanent residents, can borrow books from the Library. In the lack of permanent address we accept temporary address in Szeged if the prospective reader is able to prove a permanent employment in Szeged.

2. What can be borrowed?

Every document in the Klebelsberg Library the use of which is not restricted can be borrowed by registered users.

3. Restricted loan documents

  • publications purchased to support university courses and PhD training
    These documents can be borrowed by faculty members, researchers, staff members pursuing scientific research and PhD students.
  • books published between 1851 and 1945
    These documents can be borrowed by faculty members, researchers, PhD students and employees of certain partner institutions of the University (see paragraph 1/c).
  • items being shelved in the reading rooms and having a red label with the inscription “Rövid”
    These documents can be borrowed by citizens of the University for a short period (see paragraph 7).
  • items having outstanding importance from the point of view of educational and scientific activities of the University
    These documents can be borrowed by citizens of the University.

The restrictions described above are displayed in the status information of items in the online catalog.

4. What cannot be borrowed?

(in the online catalog: “Locally usable”) 

  • periodicals, dailies, weeklies, year books,
  • documents for local use (items shelved in the reading rooms and having a red label),
  • books published before 1851,
  • the majority of the material in the special collections (old books, incunabula, manuscripts, microfilms, etc.),
  • non-traditional documents (CD-ROMs, audio cassettes, etc.), with the exception of certain dictionaries and supplements of borrowable books,
  • more than one copy of the same document.

5. How many books can be on loan?

Patron type
Number of Documents
Full-time faculty members and researchers of the USZ 30
PhD students of the USZ and researchers of certain partner institutions (see paragraph 1/c) 15
Active students of the USZ and staff members not involved in instruction or research, active students of the GFHF 10
All other users having eligibility for borrowing 5

In case of multi-volume books each volume is recorded as one separate item by the computer system.

6. Loan period

The general rule is that

  • users should return documents by the given due date,
  • if any of the documents on loan is overdue the computer system will not permit any activity in connection with circulation,
  • text and course books, and similar materials can be checked out only for 4 weeks and cannot be renewed,
  • items with the inscription “Rövid” on a red label can be checked out only for one night (or maybe for a short CLOSED-period of the Library) and only by university citizens (see paragraph 7).

Detailed information is included in the enclosed table.

Patron type
Document
Loan period
Renewal
Full-time faculty members and research staff of the USZ Items with the inscription “Rövid” on the open access shelves 1 night
Textbooks, course books 4 weeks
Books published between 1851 and 1945 2 months
All other borrowable documents 6 months once
PhD students of the USz Items with the inscription “Rövid” on the open access shelves 1 night
Textbooks, course books 4 weeks
Publications purchased to support PhD training 6 months once
Books published between 1851 and 1945 2 months
All other borrowable documents 2 months once
Active students and staff of the USZ Items with the inscription “Rövid” on the open access shelves 1 night
Textbooks, course books 4 weeks
Publications purchased to support PhD training
Books published between 1851 and 1945
All other borrowable documents 4 weeks twice
Research staff of designated partner institutions of the USZ
(see paragraph 1/c)
Items with the inscription “Rövid” on the open access shelves
Textbooks, course books 4 weeks
Publications purchased to support PhD training and instruction
Books published between 1851 and 1945 2 months
All other borrowable documents 2 months once
All other users with eligibility to borrow (including Alma Mater members) Items with the inscription “Rövid” on the open access shelves
Textbooks, course books 4 weeks
Publications purchased to support PhD training and instruction
Books published between 1851 and 1945
All other borrowable documents 4 weeks twice

7. Books with the inscription ”Rövid” on a red label: short-term (overnight) loan

  • university citizens of the USz
  • from among the documents being shelved in the reading rooms and bearing the inscription ”Rövid” on a red label
  • can borrow maximum 3 items (which will be counted into the amount that can be on loan with the reader at one time)
  • on weekdays two hours before closing.
  • Documents borrowed in this way should be returned by the next opening sharp.
    ! Such items cannot be borrowed for the period of the summer closing!
  • The overdue fee for each item borrowed under these conditions is 150 HUF per hour. There is no grace period.
    In case of a delay that exceeds one day, the Library, temporarily or definitely, can suspend the patron’s borrowing privileges. (see paragraph 17)

8. Process of borrowing

The borrowing is processed on computer with the help of a card equipped with a barcode, during the opening hours of the Loan Section on the ground floor, within the area of the Library closed by the security gates. The card is not transferable, each reader must use only his/her own card.

Users can take, in person, to the Loan Section from the open access shelves of the reading rooms

  • the items equipped with one (yellow, green, brown, blue or purple) colored label (during the full opening hours of the Loan Section),
  • the items with the inscription “Rövid” on red label two hours before closing (university citizens only) (see paragraph 7).

Documents held in the stack rooms can be requested by the Storage request program through the OPAC terminals throughout the Library.

Serving from the stack rooms

  • takes roughly 30-45 minutes within the building (depending on traffic),
    requests should be submitted no later than 7 p.m. or 1 hour before the closing of the Loan Section (only special opening hours),
  • from external stack rooms service is organized twice a week; books will be available according to the following pattern:
in case of requests submitted on Tuesday-Wednesday-Thursday on Friday from 9 am
in case of requests submitted on Friday-Saturday-Monday on Tuesday from 9 am

Processing items that are not suitable for automated circulation may increase serving time.

Items prepared from the stack rooms will be kept in the Loan Section on the day of the fulfillment of the request and on the day following the day of delivery. Documents can be borrowed only at the loan desk within the area closed by the security gates.

Please note: service time can significantly increase when the item has to be prepared for inclusion in the circulation database!

Patrons cannot borrow any documents if

  • their reader’s card is not validated, or the picture is missing from it
  • they have already borrowed the maximum number of items,
  • they have an overdue item on loan,
  • their fines have reached the limit of 500 HUF,
  • or a system block has been created on their record for any other reasons.

9. Renewal

Before reaching the due date, borrowed documents can be renewed in person in the Loan Section or through the catalog.

Requests for renewals via phone can only be considered when the traffic of the Loan Section makes it possible.

Renewal is not possible

  • in cases listed in paragraph 6,
  • in cases when the book is reserved by another user,

when the

  • validity of the card of the reader expired,
  • any of his/her earlier loan is overdue,
  • his/her fines have reached the limit of 500 HUF,
  • or a system block has been created on his/her record for any other reasons.

10. Holds

Documents (max. 5 items) on loan can be reserved in person in the Loan Section.
The Library will notify readers in an electronic or traditional letter (the fee of snail mail – postage – is 150 HUF) when reserved documents are returned. Such items can be borrowed (at the loan desk within the area closed by the security gates) until the date indicated in the notification letter.
The fee of reservation is 200 HUF per document and is added to the reader’s record when the reserved item is returned by the previous user. Patrons who made the reservation should pay this sum even if they do not need the reserved document. Payments should be made in the Loan Section when borrowing the document or during the user’s first visit after receiving the notification.
Reservations can be cancelled without paying the reservation fee if it is done before the return of the reserved document.
Patrons who have a system block on their records for any reason cannot make a reservation.

11. Check-in

  • Documents can be returned by the reader itself, or anyone else charged by him or her, at the loan desk inside or outside the library area closed by the security gates during the opening hours of the Loan Section (it is advised to check changes on the home page)
  • or can be sent back via post (as registered mail). In this case the date of delivery will be the day of return.
    Mailing address:
    SZTE Klebelsberg Könyvtár
    Kölcsönző
    6722 Szeged
    Ady tér 10.

12. Recall

In special cases the Library may recall documents before their due dates.

13. Overdue fee

In case of every document returned late, an overdue fee is counted from the day following the due date. The fee should be payed in the Loan Section when the document is checked in.

Fines:

  • short (overnight) loan items
150 HUF / hour / item
(see paragraph 7)
  • all other items
30 HUF / day /
item

A system block is created on a patron’s record when unpaid fees total 500 HUF, and no other activities related to circulation will be permitted.

14. Grace period

When overdue documents (with the exception of documents checked out through the overnight loan) are returned within 7 calendar (!) days, that is, during the grace period, overdue fines are not to be paid. The grace period may include days when the Library is closed therefore returning should be adjusted to the actual opening hours.
However, if overdue documents are returned after the grace period readers will be expected to pay the total sum of the fine counted from the due date.

The grace period is not equal to an extended loan period: documents should be returned by the due date. There is no possibility to renew an overdue document.

15. Notices

Readers should return books to the Library by the due date without any special notice. In case of overdue the Library reminds readers of the deadline in electronic or traditional mail. Irrespectively from the notice, the fine is counted from the day of the original deadline.
The fee of snail mail (postage) is 150 HUF which should be paid in the Loan Section.

16. Damaged and lost books

Readers are responsible for the documents they used. In case of damage or loss readers are obliged – according to the decision of the Library – to replace the document or compensate the damage.
a) If it substitutes the original in every detail the Library may accept

  • an other copy of the original

b) The Library may request a compensation for damaged or lost documents the sum of which corresponds to

  • the acquisition price of purchasable documents,
  • in case of already not available documents to the fee of the second-hand bookshop value of the document or to the estimated, intrinsic value of the document
  • and includes the incidental expenses.

After paying received by the Library for a damaged or lost document refund is not possible even if the original item is found.

Loss and damage of materials should be reported in the Loan Section.

Making notes on pages, underlining, highlighting in books (including textbooks and course books) that belong to the Library are considered to be damaging!

17. Suspension of borrowing privileges

Breaking the rules and regulations of the Library may result in the suspension of borrowing privileges for a minimum period of 1 month, in serious cases definitely (see Library Rules and Regulations, paragraph 9).

Claims, requests and issues not included in the above rules are subject to decisions made by the leadership of the Library.